Post where you keep your books. Keep the file regardless.
Pileform turns the pile into a clean workbook, then posts the entries you confirm into Xero or QuickBooks. Use something else? Export CSV. Building your own workflow? Webhooks and the API are there. Either way, the Excel is always yours.
Which one are you?
Pick the ledger you already keep your books in. We point you to exactly how Pileform fits.
Three ways out, one source of truth.
Every route starts from the same reviewed workbook. What differs is where the confirmed entries land.
The Excel workbook, with each source document embedded as proof, comes with every route, including the two that post automatically. Posting is a convenience on top, never the only way to get your data out.
Xero
Supplier invoices post as Bills, plus manual journals and double-entry bank transactions. Your chart of accounts syncs in.
QuickBooks Online
Confirmed entries post as journal entries, with bank-statement transactions as double-entry. Your accounts sync in.
CSV export
Not on Xero or QuickBooks? Export a clean CSV you can import into any other ledger, alongside the Excel workbook.
Webhooks & API
A webhook fires when a batch is ready, and API access lets you wire Pileform into your own workflow.
No lock-in
The Excel workbook, with receipts embedded as proof, is always yours. Disconnect any integration any time and keep every file.
Integrations & export.
Xero and QuickBooks Online today. Confirmed entries post as Bills and manual journals in Xero, and as journal entries in QuickBooks, with bank-statement transactions as double-entry in both. For anything else, export CSV.
Yes. Connect both and choose a default for posting. Each confirmed entry maps to the chart of accounts synced from the ledger you send it to, so the codes always match where it lands.
The entry stays in your review queue, unposted, with the error shown, so nothing is lost and nothing is half-posted. Posting is idempotent, so a safe retry never creates a duplicate. The Excel workbook is already yours regardless.
Yes. Every posting is recorded in a history log, what was suggested, the confidence, and the action you took, so there is an audit trail of exactly what went to your ledger and when. You can export or delete your data at any time.
You still get everything that matters: the Excel workbook per supplier with the receipt embedded as proof, plus a CSV export you can import wherever you keep your books. Posting is a convenience on top, not a requirement.
Yes. A webhook notifies your systems when a batch is ready, and API access is available for teams that want to wire Pileform into their own workflow. Talk to us if you want to build on it.
No. The Excel workbook is always yours, with the source receipts embedded. Disconnect any integration at any time and keep every file you’ve produced.
Clear the pile, post it anywhere.
Sign up free, no card. Run your first batch and review the workbook, then post it, export it, or keep it.