Pile in. Form out.
A day per entity becomes twenty minutes of review.
Run more than one entity? Each company submits its own pile and gets its own per-supplier workbooks and its own chart of accounts, reviewed before it posts to Xero, QuickBooks Online & Desktop, BTMS, or Esoft.
One login, many sets of books
A holding company and its subsidiaries, kept apart.
In-house teams rarely run one company. They run a group. Pileform keeps each entity on its own books, from one login: switch company, and the chart of accounts, suppliers, and history all switch with it.
Illustrative example, not a real customer.
This company's books
Latest run · Q1
SWITCH COMPANY, AND THE CHART OF ACCOUNTS, SUPPLIERS, AND HISTORY SWITCH WITH IT.
Billing is shared across the group, on one account. The books are not: each company’s data, suppliers, and posting history stay scoped to that company.
Audit, control & retention
Built for the standard your group is held to.
The questions an auditor or a regulator asks of a group, and how Pileform has each answer ready, per entity.
Retention that matches the law
Records are kept for the statutory period, country-aware: 10 years for Germany, France, and Italy, 6 for Cyprus, the UK, and Ireland, and so on. Early deletion of a job on request.
Data stays in the EU
Every document and workbook is processed and stored in the EU (Frankfurt). Encrypted in transit and at rest. Your documents are never used to train any model.
A chart of accounts per company
Each entity keeps its own chart of accounts, its own suppliers, and its own categorisation rules. Nothing bleeds from one company’s books into another’s.
Nothing posts unreviewed
Every proposed entry waits in a review queue until someone confirms it. Each posting is logged, what suggested it, the confidence, and who approved it, for a full audit trail.
Computed, never guessed
Every figure is calculated by code, not estimated. Inferred rates are flagged yellow, impossible ones red, and cash rounding shows in its own column. Uncertainty is surfaced, never silently filled.
The evidence travels with the file
Each row links to its original document, embedded inside the workbook. When the question comes, the proof is in the file, not behind a login that may be gone by then.
Why Pileform
Versus keying it in, entity by entity.
| With Pileform | By hand, per entity | |
|---|---|---|
| A group at period close | Each entity submits one file; books stay separate | Each entity keyed separately, by someone |
| Time per entity | About twenty minutes of review | A day of staff time, every period |
| VAT | Per line, 55 jurisdictions, reverse-charge, inclusive or exclusive in 11 languages | Hand-keyed, one wrong rate flows into the return |
| Audit trail | Source document embedded in every row, posting history logged | Receipts in a folder, or a drawer |
| Into your ledger | Reviewed, then posted to Xero, QuickBooks, or BTMS | Re-typed into the ledger by hand |
Pileform does not replace your accounting software. It feeds it, for every entity you run, and automates the work between source documents and a posted, reconciled ledger.
Close every entity’s books, every period.
Start free, with no card required. Submit a recent period’s file for one entity and review the workbook in minutes. Or talk to us about your group first.