Pile in.
Form out.
Run more than one entity? Each company submits its own pile and gets its own per-supplier workbooks and its own chart of accounts, reviewed before it posts to Xero or QuickBooks.
A holding company and its subsidiaries, kept apart.
In-house teams rarely run one company. They run a group. Pileform keeps each entity on its own books, from one login: switch company, and the chart of accounts, suppliers, and history all switch with it.
Illustrative example, not a real customer.- Submits its quarter of receipts and invoices as one file
- Reconciled and grouped by supplier, VAT per line
Its own per-supplier workbooks, posted to its chart of accounts
- Submits its own pile, in its own currencies and languages
- Flagged items reviewed by whoever keeps its books
Its own per-supplier workbooks, kept separate from the rest
- Submits its statements and supplier bills
- Bank lines extracted and posted double-entry
Its own chart of accounts, its own audit trail
Billing is shared across the group, on one account. The books are not: each company’s data, suppliers, and posting history stay scoped to that company.
Built for the standard your group is held to.
The questions an auditor or a regulator asks of a group, and how Pileform has each answer ready, per entity.
Retention that matches the law
Records are kept for the statutory period, country-aware: 10 years for Germany, France, and Italy, 6 for Cyprus, the UK, and Ireland, and so on. Early deletion of a job on request.
Data stays in the EU
Every document and workbook is processed and stored in the EU (Frankfurt). Encrypted in transit and at rest. Your documents are never used to train any model.
A chart of accounts per company
Each entity keeps its own chart of accounts, its own suppliers, and its own categorisation rules. Nothing bleeds from one company’s books into another’s.
Nothing posts unreviewed
Every proposed entry waits in a review queue until someone confirms it. Each posting is logged, what suggested it, the confidence, and who approved it, for a full audit trail.
Computed, never guessed
Every figure is calculated by code, not estimated. Inferred rates are flagged yellow, impossible ones red, and cash rounding shows in its own column. Uncertainty is surfaced, never silently filled.
The evidence travels with the file
Each row links to its original document, embedded inside the workbook. When the question comes, the proof is in the file, not behind a login that may be gone by then.
Versus keying it in, entity by entity.
Pileform does not replace your accounting software. It feeds it, for every entity you run, and automates the work between source documents and a posted, reconciled ledger.
Close every entity’s books, every period.
Start free, with no card required. Submit a recent period’s file for one entity and review the workbook in minutes. Or talk to us about your group first.