Keep your own books without typing the pile.
One company, or a group of them. Each company submits its own pile and gets its own per-supplier workbooks and its own chart of accounts, reviewed before it posts to Xero, QuickBooks (Online & Desktop), Business Central, BTMS or Esoft.
One login, many sets of books
And when it is more than one company, they stay apart.
Some businesses run one company. Some run six. Pileform keeps each entity on its own books, from one login: switch company, and the chart of accounts, suppliers, and history all switch with it.
Illustrative example, not a real customer.
This company's books
Latest run · Q1
SWITCH COMPANY, AND THE CHART OF ACCOUNTS, SUPPLIERS, AND HISTORY SWITCH WITH IT.
Billing is shared across the group, on one account. The books are not: each company’s data, suppliers, and posting history stay scoped to that company.
Audit, control & retention
Built for the standard your group is held to.
The questions an auditor or a regulator asks of a group, and how Pileform has each answer ready, per entity.
Retention that matches the law
Records are kept for the statutory period, country-aware: 10 years for Germany, France, and Italy, 6 for Cyprus, the UK, and Ireland, and so on. Early deletion of a job on request.
Data in the EU (Frankfurt)
Every document and workbook is processed and stored in the EU (Frankfurt). Encrypted in transit and at rest. Your documents are never used to train any model.
A chart of accounts per company
Each entity keeps its own chart of accounts, its own suppliers, and its own categorisation rules. Nothing bleeds from one company’s books into another’s.
Nothing posts unreviewed
Every proposed entry waits in a review queue until someone confirms it. Each posting is logged, what suggested it, the confidence, and who approved it, for a full audit trail.
Computed, never guessed
Every figure is calculated by code, not estimated. Inferred rates are flagged yellow, impossible ones red, and cash rounding shows in its own column. Uncertainty is surfaced, never silently filled.
The evidence travels with the file
Each row links to its original document, embedded inside the workbook. When the question comes, the proof is in the file, not behind a login that may be gone by then.
Why Pileform
Versus keying it in, entity by entity.
| With Pileform | By hand, per entity | |
|---|---|---|
| A group at period close | Each entity submits one file; books stay separate | Each entity keyed separately, by someone |
| Time per entity | Review proposed entries and flagged exceptions | Re-enter every source document, every period |
| VAT | Per line, 55 jurisdictions, reverse-charge, inclusive or exclusive in 11 languages | Hand-keyed, one wrong rate flows into the return |
| Audit trail | Source document embedded in every row, posting history logged | Receipts in a folder, or a drawer |
| Into your ledger | Reviewed, then posted to Xero, QuickBooks, Business Central, BTMS or Esoft | Re-typed into the ledger by hand |
Pileform does not replace your accounting software. It feeds it, for every entity you run, and automates the work between source documents and a posted, reconciled ledger. That is accounting automation as a single company would run it, applied to several, with payroll software for each Cyprus entity on the same account.
Close every entity’s books, every period.
Create an account with 30 non-expiring signup pages, no card required. Use them before choosing a subscription for the group.