Solutions

One engine. Six desks.

Pileform does one thing. It reads what arrives, decides every line against the rules of the country that issued it, and hands over something a ledger will accept. What changes from desk to desk is whose books they are, how many of them, and who is allowed to press post.

The part that does not change

Every desk below gets all of this. Nothing here is a tier, an add-on, or a thing you unlock later.

Per line, not per documentA receipt is not one tax decision. Every line is decided on its own, against the rules of the country that issued the paper: 55 jurisdictions, Cyprus at 19/9/5/3/0, reverse charge where it applies.
Whatever arrived, in whatever languagePhotographs, scans, PDFs, email attachments and bank statements. Documents in 11 languages, kept in the language they were written in rather than translated into something tidier.
Into the ledger you already keepXero, QuickBooks Online, QuickBooks Desktop, Business Central, BTMS and Esoft. Entries arrive as entries, not as a CSV somebody has to reconcile by hand.
A workbook that outlives the subscriptionAn Excel file you keep, with the original document embedded beside the figures that came out of it. If you stop paying us, you still hold every workbook we ever made.
Working shown, not assertedEvery figure traces back to the line it came from and the rule that decided it. Corrections sit beside the original rather than on top of it.

Your own books

One company or several, but they are yours. The question is how much typing disappears and how fast the period closes.

Small businesses

I am the one photographing the fuel receipts, and I am also the one who signs the return.

One company, one person wearing several hats, and a pile that only ever grows on the days there is least time for it. The work that disappears here is the typing: the same figures, entered once by a machine that does not get bored on line forty.

  1. What arrivesTill receipts, supplier invoices, the folder of things photographed at the counter
  2. What gets decidedThe rate on every line, the supplier, the date, the currency it was actually paid in
  3. What you hand overEntries in your ledger, and a workbook you keep

What does the workCapture and intakeVAT enginePosting and integrations

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Finance teams

Payables is current. It is current because two people spend their mornings keeping it current.

An in-house team already has the process; what it does not have is the hours. The gain is not a new workflow, it is the same one running without the keying, with the exceptions surfaced instead of discovered at month end.

  1. What arrivesSupplier invoices, statements, expense claims, the shared inbox
  2. What gets decidedEvery line, with anything the document did not actually say flagged rather than guessed silently
  3. What you hand overPosted entries, and a trail that answers the auditor before they ask

What does the workCapture and intakeVAT enginePosting and integrationsAudit trail

Read the detail

Multi-company owners

Six companies, six sets of books, and one of me.

Separate books that must stay separate, reached from one login. Every record carries the account that owns it, so the thing that keeps them apart is the database, not a naming convention and a steady hand.

  1. What arrivesDocuments for each company, kept in that company’s pile
  2. What gets decidedEach line against the right entity, the right ledger and the right country
  3. What you hand overEntries in the right set of books, with the others untouched

What does the workTeams and clientsPosting and integrationsAudit trail

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Other people’s books

Clients, and a duty of care that comes with them. The question is throughput, and who on your staff is allowed to do what.

Accounting practices

Twenty-five clients, four staff, and a quarter that arrives all at once.

The bottleneck in a practice is rarely the deciding. It is the queue: whose pile is next, who is allowed to look at it, and who may press post. Roles here are a gate, not a label. An assistant can work a pile all week and still not be able to post it.

  1. What arrivesEvery client’s pile, in one queue, with the client attached to each document
  2. What gets decidedLine by line, with the low-confidence ones held back for a person
  3. What you hand overReviewed entries, posted by whoever your firm allows to post

What does the workCapture and intakeVAT enginePosting and integrationsTeams and clientsAudit trail

Read the detail

Bookkeepers

I do the capture at the client’s counter, not back at my desk.

Capture where the paper is. The mobile app is a preview on Android and iOS: it photographs, deskews and queues, and the queue survives the app being killed. Posting to a ledger stays a desktop action, deliberately.

  1. What arrivesPhotographs taken on site, queued and sent when there is signal
  2. What gets decidedThe same per-line decisions as everything else, on the same engine
  3. What you hand overA reviewable entry waiting at the desk you get back to

What does the workCapture and intakeMobile appVAT engine

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Payroll (Cyprus)

The run is the easy part. The forms afterwards are not.

Cyprus payroll, with the obligations it drags behind it. Gross to net per employee, employer contributions computed rather than looked up, and the filings that follow the run treated as part of the run.

  1. What arrivesEmployees, salaries, the month
  2. What gets decidedPAYE, Social Insurance and GHS, each against its own ceiling
  3. What you hand overPayslips, the register, and the TD7 and SI/GHS obligations that follow

What does the workPayrollCompliance and filings

Read the detail

Not sure which desk is yours

The honest answer is usually the second column.

One company, and it is mine
Small businesses
Several companies, all mine
Multi-company owners
One company, and a finance team in it
Finance teams
Clients, and staff who work on them
Accounting practices
Clients, and I capture at their premises
Bookkeepers
Any of the above, plus a Cyprus payroll
Payroll (Cyprus)

These are not plans and they are not different products. They are the same engine, described for the desk you are sitting at. Capacity is the thing that differs, and that is on the pricing page.

Start with one period.

One company’s documents, exactly as they arrived. An account comes with 30 non-expiring signup pages, no card required.

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