Fifty client entities. Fifty shoeboxes. One regulator.
Corporate service providers and fund administrators keep books for entities that arrive as piles — and answer to CySEC for the records behind them. Pileform turns each entity's period into reconciled, per-supplier workbooks with the source document embedded next to every entry.
Every administered entity sends its own pile: receipts in three languages, invoices in two currencies, bank statements from wherever it banks. Keying them in per entity does not scale, and the regulatory bar keeps rising — record-keeping expectations for administrators are stricter than ever. The cost is not just staff time; it is the audit trail that thins out when humans retype under deadline.
Pileform processes each entity's period as one drop and returns books where every figure links back to its source document — the audit trail is the default output, not an extra step.
One drop per entity, per period.
Each client entity's documents go in as one PDF. Out comes one workbook per supplier, per entity — categorised, VAT computed per line across 55 jurisdictions, reconciled against the entity's bank statements in the same pass.
The source document, embedded.
Every row carries the original receipt or invoice image inside the workbook itself. When the regulator, the auditor, or the client's own accountant asks where a figure came from, the answer is one click away — years later, in the file.
55 jurisdictions, 11 languages.
Administered entities trade wherever they trade. Cyprus 19/9/5/3/0, UK VAT, EU rates by country, GST regimes — applied per line from what the document says, with reverse-charge handling for cross-border services.
Multi-currency, rounding in the open.
EUR books with GBP invoices and USD statements are normal here. Currencies stay original, and any rounding gap is surfaced as an explicit adjustment cell — nothing silently fudged in a regulated file.
Flags, not guesses.
Rows come back in two states: high-confidence and ready, or yellow-flagged for review. Junior time goes to the uncertain rows only — and the review trail shows the regulator a human checked exactly what needed checking.
EU-hosted, GDPR-aligned.
Client documents are processed and stored in the EU, encrypted in transit and at rest, never used to train models, with a published DPA. The data posture is on the data-security page in plain language.
See an entity's period as a workbook.
The sample workbook on the features page shows the per-supplier tabs, the embedded source documents, and the review flags — the structure repeats per entity.
Questions administrators ask.
Yes. Each entity's period is its own drop, and batches process independently — a typical 200-page batch takes about 12 minutes, and larger bundles (500–1,000 pages) finish overnight. Practices run multiple entities' quarters side by side rather than queueing them through staff.
Inside the workbook, embedded next to the rows extracted from it, with source phrases preserved in cell comments. The file is self-contained: years later, the evidence behind every figure opens from the workbook itself, without chasing a separate document archive.
VAT and GST across 55 jurisdictions — Cyprus, UK, EU member states by country, and GST regimes — computed per line and never overriding a printed rate. Documents are read in 11 languages, and currencies stay as the document states them, with rounding gaps shown explicitly.
Processed and stored in the EU, encrypted in transit and at rest, with a published DPA and GDPR alignment. Customer documents are never used to train models. The full posture — authentication, isolation, breach response — is written up on the data-security page.
Yes. Connect the entity's own Xero or QuickBooks and confirmed entries post into that ledger — supplier invoices as Bills in Xero, journal entries in QuickBooks. Entities not on either system get clean Excel and CSV exports instead. No lock-in either way.
Run one entity through, end to end.
Sign up free, no card. Process a real entity's period and show the output to your compliance officer before you commit to anything.