Pile in. Workbook out. The Saturday goes back to you.
Pileform automates the manual workbook prep that eats accountants’ weekends at quarter end. Drop the receipt PDF, get one Excel workbook per supplier, post it from there. No new accounting app, no sync to configure, no client-facing surface area.
Most workflow-automation tools want you to redesign the way you work. A new dashboard, a new accounting app, a new client portal. You spend three months migrating and the next quarter still shows up the same way: a 200-page PDF in your inbox three days before the VAT return.
Pileform automates the specific step that hurts, not the whole workflow around it.
The handful of manual steps that eat the day.
Not the whole workflow. Just the part where you type receipts, split them by supplier, apply VAT rates, and reconcile cash rounding line by line.
No more typing.
Per-line data extraction across the whole pile. Supplier, date, VAT number, line description, net, rate, VAT, gross, currency, payment method. Done in minutes instead of hours.
Supplier grouping done for you.
Forty-seven Petrolina receipts collapse into one tab with the supplier VAT control total. No mega-CSV that you have to slice by supplier in Excel.
VAT rates per line.
Cyprus 19/9/5/0, UK 20/5/0, EU multi-rate, GST regimes. The rate is per-line, not per-receipt. When it is missing, Pileform infers and yellow-flags. You review the flags; the rest is ready.
Cash rounding reconciled.
The Adjustment column catches every cash-rounding gap. The workbook always reconciles. You stop chasing 0.01 EUR differences across 200 rows.
Audit trail embedded.
Each row links to the original receipt image, embedded inside the workbook itself. When the auditor asks, you click the row. The workbook is self-contained; no separate PDF folder, no broken links.
Time goes back to your Saturday.
A 200-page batch that used to be a full day is 12 minutes plus a review pass on the yellow-flagged rows. The rest of the day is yours.
Honest about the boundaries.
We solve one specific problem well, rather than solving every adjacent problem badly.
Workbook automation questions.
No. Pileform produces the same kind of workbook you are already preparing by hand: one Excel per supplier, with a Summary tab, VAT control totals, and the original receipts embedded. Drop the PDF in, get the workbook back, post it the way you always have. No new accounting app to learn, no sync to configure.
The extractor reads 11 languages and the major VAT regimes (Cyprus, UK, EU, GST). Mixed currencies, photo scans, multi-receipt-per-page layouts, and handwritten taxi slips all flow through the same pipeline. Anything Pileform is not sure about gets yellow-flagged for your review.
The standard column set covers what most Cyprus and UK practitioners need for posting: date, supplier, VAT number, line description, net, VAT rate, VAT amount, gross, Adjustment, currency, payment method. We do not currently expose per-firm column customisation, but the workbook is plain .xlsx, so adding or hiding columns in Excel is one minute of work. If enough firms ask for templated columns, we will build it.
Nothing, unless you share the workbook with them. Pileform is a tool you use to prepare your client’s books; we have no client-facing portal, no “invitation email,” no surface area pointing at your client. The relationship stays yours.
Continuous-capture tools are built around clients emailing or photographing one receipt at a time, drip-fed into your accounting software. Pileform is built for the opposite case: the client hands you a single 200-page PDF at quarter end and you have a Friday deadline. The two patterns can co-exist; we are not trying to replace ongoing capture, we are filling the gap where it does not exist.
Get your Saturday back.
Sign up free, no card. Drop your messiest quarter-end PDF and see what comes back.