Invoice automation · Cyprus
Invoice automation in Cyprus: supplier invoices, read and posted without the typing.
A period’s supplier invoices arrive as one PDF, a folder of scans, a run of email attachments. Pileform reads every one, keeps the line items, decides the Cyprus VAT rate on each line, groups them by supplier, and hands you entries ready to post. You review; it never guesses.
Why invoice entry is still typed in Cyprus, and why it should not be.
Most invoice tools were built for one country’s VAT and one language. A Cyprus pile is neither: a Greek-language invoice at 19% beside an EU supplier’s invoice under reverse charge, a hotel bill at 9%, a bookshop receipt at 5%, and a till slip that mixes three rates on one piece of paper. A flat export keeps the totals and loses the lines, and the VAT return is built from the lines. Deciding each line is the work described on the Cyprus VAT software page.
Pileform was built in Nicosia for exactly that pile. It reads up to eleven languages, applies the five Cyprus bands per line, recognises inclusive and exclusive pricing from the wording on the document, and detects reverse charge from the invoice text. Where a rate is not printed it infers one and marks the row yellow for a human to confirm, so nothing silent reaches the ledger. The same run reads the bank statement, which is bank statement automation in its own right, and the reviewed entries post into Xero in Cyprus or QuickBooks in Cyprus.
How the invoice run works.
Drop the period
One upload for the whole period: PDF or images, mixed suppliers, mixed languages, mixed currencies. No sorting first, no renaming, no one invoice at a time.
Read, line by line
Supplier, VAT number, invoice number, dates, currency, every line item with its description kept in the source language, quantities, unit prices, discounts and the per-line rate.
Reconcile, in integer cents
Line sums are checked against subtotals and totals with deterministic arithmetic. A cash-rounding gap goes in its own Adjustment column so the workbook agrees with the printed total instead of fudging a line.
Review and post
Every proposed entry waits in the review queue. Confirm, edit or reject, in bulk or one at a time, then post to Xero, QuickBooks, Business Central, BTMS or Esoft. Posting never duplicates an entry, and the Excel is always yours.
What comes off one invoice.
Everything PRODUCT rules say is extracted, per document and per line, with the source document embedded in the workbook as proof.
- Per document
- Supplier, VAT number with country prefix, address, invoice number, dates, currency, pricing mode, subtotal, discounts, total VAT, total, amount paid, balance due
- Per line
- SKU, description in the source language, quantity, unit, unit price, line discount, line VAT rate, amount, suggested debit and credit codes
- VAT
- Cyprus 19 / 9 / 5 / 3 / 0 per line, 55 jurisdictions, reverse charge detected, inclusive or exclusive recognised in eleven languages
- Output
- One Excel workbook per supplier, a journal entries tab, the original invoice embedded, CSV export, posting to five ledgers
- When unsure
- The row is flagged yellow for review. A figure is never invented and a page is never dropped.
Who runs invoices through it.
Accounting practices
The quarter-end pile from twenty clients, each with its own chart of accounts and its own ledger. One login, one review queue per company, and only the owner can post.
Businesses keeping their own books
A finance team that wants supplier invoices in the ledger by the end of the week, not the end of the month, with the invoice image next to the entry when the auditor asks.
Corporate service providers
Dozens of entities, each with a handful of invoices a month in a different currency. Per-entity workbooks, source documents embedded, retention set per country.
Invoice automation, answered.
PDF and images (JPG, PNG, TIFF, BMP, WEBP, HEIC, GIF), scanned or digital, in up to eleven languages including Greek, with multi-page invoices detected and merged. No preprocessing is needed.
From what is printed on the document, per line: 19%, 9%, 5%, 3% or 0%. Inclusive or exclusive pricing is recognised from the wording. Reverse charge on EU and other foreign supplier invoices is detected from the invoice text. If no rate is printed, one is inferred and the row is flagged for you to confirm.
Xero (Bills and manual journals), QuickBooks Online (Bills and journal entries), QuickBooks Desktop through the Web Connector, Microsoft Dynamics 365 Business Central (general journals), BTMS (draft journals through an on-premise connector) and Esoft (transactions plus accounts). Anything else takes the CSV.
Duplicate detection runs across uploads and across postings, and posting is idempotent: a batch sent twice does not create a second entry in your ledger.
Yes. Each supplier’s aliases, VAT number and default debit and credit codes are remembered per company, and your categorisation rules run before any AI step. Confidence rises as you confirm, and repeat suppliers code themselves.
Send one period of invoices.
A free account comes with 30 free processing pages that do not expire and needs no card. Drop a real pile and read the review queue.