Xero in Cyprus: from the pile to posted in Xero.
Connect Xero once. Pileform extracts the pile, computes the VAT per line, and lets you review every entry, then posts the ones you confirm straight into Xero as Bills, journal entries, and double-entry bank transactions. Your chart of accounts syncs in, and you always keep the Excel.
Connect once, review, post.
Pileform doesn’t replace Xero. It feeds it. You stay in control of what gets posted.
Connect Xero.
A one-time secure connection. Your chart of accounts syncs in so categorisation uses your real account codes.
Drop the pile.
Receipts, invoices, and bank statements are read, VAT computed per line, and each line categorised against your accounts.
Confirm the entries.
Confirm, edit, or reject each proposed entry. Inferred fields are flagged so you know exactly what to check.
Post to Xero.
Confirmed entries post as Bills and journal entries; bank transactions post as double-entry. Idempotent, so nothing posts twice.
Bills + journal entries.
Supplier invoices post as Xero Bills; everything else posts as manual journals, balanced to the cent.
Bank statements, double-entry.
Bank-statement transactions are classified and post as double-entry, not just a one-sided import.
It learns your coding.
Pileform remembers each supplier and your account preferences, so repeat suppliers code themselves and the review queue gets faster as you confirm.
No lock-in.
You always keep the Excel workbook with the receipt embedded as proof. Posting is a convenience, not a cage.
Xero in Cyprus, with the VAT already decided.
Xero has no Cyprus edition, and a Cyprus practice on Xero still has to get the paperwork in: supplier invoices at 19%, 9%, 5%, 3% and 0% on the same pile, EU supplier invoices under reverse charge, a till receipt that mixes rates on one slip. Pileform decides the rate on every line before anything reaches Xero, and flags the lines it cannot reconcile instead of guessing.
Reverse charge is detected from the wording on the invoice (Article 196 of the VAT Directive and its Greek and other-language equivalents), cash rounding at the till lands in its own Adjustment column so the workbook always agrees with the printed total, and the source document stays embedded next to its rows for the inspector.
One login covers several client companies, each with its own chart of accounts synced from its own Xero organisation, and posting never doubles up: a batch sent twice never creates a second Bill.
Posting to Xero.
Supplier invoices post as Bills. Journal entries post as manual journals. Bank-statement transactions post as double-entry. You review and confirm each entry first; nothing posts until you say so.
Yes. When you connect Xero, your chart of accounts syncs in, so Pileform categorises against your real account codes rather than a generic template. It learns your suppliers and your coding preferences as you confirm entries.
Always. Posting to Xero is optional, layered on top of the workbook you already get. The receipt stays embedded in the file as proof, and you are never locked in: take the Excel any time.
No. You review each proposed entry, then Post. High-confidence rows still wait in the queue; the confidence score just helps you work through them faster. Posting is idempotent, so the same entry is never posted twice.
Yes. Every line is assigned one of the Cyprus rates (19%, 9%, 5%, 3% or 0%) from what is printed on the document, or flagged for review when the rate is not printed. Reverse charge on EU and other foreign supplier invoices is detected from the invoice wording. The rate reaches Xero with the Bill or journal you confirm.
Pileform prepares the VAT return draft and generates the VIES declaration from the posted books, for you to check and submit yourself. It never files or transmits anything to a tax authority.
Connect Xero and clear the pile.
Sign up free, no card. Connect Xero, run your first batch, and post the entries you confirm, with the Excel always in your hands.