Month-end and quarter-end close
Month-end close automation: the month and the quarter, closed in one app.
A close runs late for the same reasons every month: documents a client never sent, supplier invoices not yet keyed, bank lines nobody has explained. Month-end close in Pileform works through all of it in one app. It asks clients for what is missing and chases them automatically, reads and matches the month’s documents and statements, posts the reviewed entries, and at quarter-end prepares the VAT return draft from the posted books.
Month-end close automation in Pileform runs the month-end and quarter-end close in one app: missing documents requested from the client and chased by automatic reminders, the pile read with VAT decided per line, payments matched to invoices, reviewed entries posted to your ledger, and at quarter-end the VAT return draft and VIES declaration prepared from the posted books.
A close is only as early as its last document.
A close slips for the same reasons every month. A client has not sent the fuel receipts. The supplier invoices arrive in a pile after the month has ended. The bank statement has lines nobody can explain yet, and one payment settled three invoices at once. Getting the documents in is client document collection; the typing is what invoice automation removes; the explaining is bank statement automation. Month-end close puts the three in one sequence.
Pileform runs the month, or the quarter, as one close. Missing documents are requested from the client by name, a client without an account sends them through a one-time upload link, and automatic reminders chase any request left unanswered. What comes in is read line by line with the VAT decided per line, bank transactions are classified in tiers, payments are matched to invoices and allocated across legs where one transfer settles several, and what does not match is listed in both directions. Reviewed entries post into Xero, QuickBooks, Business Central, BTMS or Esoft, and at quarter-end the VAT return draft and VIES declaration are prepared from those posted books, with the rate on every line decided as described under Cyprus VAT software. For a practice closing many clients in the same week, it is the bookkeeping software layer across every client’s ledger.
The close, step by step.
Ask for what is missing
Request each missing document from the client by name. A one-time upload link lets someone without an account send it in, and automatic reminders chase any request left unanswered, so nobody writes the follow-up email.
Read, reconciled, coded
Supplier invoices, receipts, credit notes and the month’s bank statements, in any order and in any of eleven languages. Every document is reconciled to its printed total in integer cents, every line gets a VAT rate and proposed accounts from your chart, and every bank line a classification.
Matched in both directions
Payments are matched to the invoices they settle and allocated across several where needed. Unexplained payments and unmatched documents are listed separately, never written off.
Checked, signed off, closed
The close checks run against the month: draft payroll, unfiled VAT, VIES or PAYE, an unbalanced ledger. The owner closes once they pass or are waived with a reason, and reopening is logged. At quarter-end the VAT return draft and the VIES declaration are prepared from the posted books, for a person to check and submit.
What the close leaves you with.
Month-end close is live for every company, and the same close runs for a quarter.
- Documents requested
- What each client was asked for, what came back and what did not, with automatic reminders on the requests still unanswered
- Supplier documents
- Read line by line, VAT decided per line, reconciled to the printed totals, grouped by supplier
- Bank lines and the two gaps
- Classified and matched to the documents that explain them; payments no document explains and documents no payment explains, each listed on its own
- The close checks
- Draft payroll, unfiled obligations and an unbalanced ledger block the close; pending postings and overdue KYC reviews are flagged; the owner closes, waivers keep their reason and reopening is logged
- The quarter
- A VAT return draft and a VIES declaration prepared from the posted books, and a per-supplier workbook with the original documents embedded as working papers
Who closes sooner with Pileform.
Practices with monthly clients
Twenty clients needing a close in the same week, each with its own chart of accounts, ledger, review queue and open document requests, under one login with a company switcher.
In-house finance teams
A small team closing its own books every month and every VAT quarter, that would rather review a list of gaps than build one from the statement by hand.
Businesses running payroll
The monthly payroll run is approved in the same app, and approving it marks the month’s PAYE and Social Insurance obligations as data-ready on the compliance calendar.
Month-end and quarter-end close, answered.
Yes. Each company has a close board, one row per month. Pileform runs the close checks against the period's facts: a payroll run still in draft, a VAT, VIES or PAYE filing not yet done and a ledger that does not balance each block the close; postings still pending and overdue KYC reviews are flagged as advisory. Only the owner can close the month, and only once every blocking check passes or is waived with a written reason. Reopening needs a reason and is logged. At quarter-end the VAT return draft and VIES declaration are prepared from the posted books; a person submits, Pileform never files.
It matches each payment against the documents that explain it, allocates one payment across several invoices where needed, and shows both remainders. It reads the statements you upload; it is not a live bank feed and never connects to your bank.
You request it by name. The request tracks what came back against what did not, a one-time upload link lets the client send it without an account, and automatic reminders chase it while it stays unanswered. A bank line with no document stays visible as unexplained, with its amount, and is never written off.
Xero, QuickBooks Online, QuickBooks Desktop through the Web Connector, Microsoft Dynamics 365 Business Central, BTMS (as draft journals) and Esoft, chosen per company. Anything else takes the CSV.
The Cyprus payroll run is in the same app: gross-to-net computed in integer cents, payslips produced for every employee, and the month’s PAYE and Social Insurance obligations marked data-ready on the compliance calendar once the run is approved.
Run one month through the close.
A free account comes with 30 free processing pages that do not expire and needs no card. Request last month’s missing documents, upload what you already have, and read the list of gaps.