1. A flag is a question, not an error
A flag means "look at this," not "something is wrong." Rows are flagged when a figure was inferred rather than read directly, when the numbers on a document don't reconcile, or when a VAT check fails, exactly the cases where guessing would be worse than asking. See understanding the review screen for what the yellow and red states look like on the page.
2. Nothing posts unreviewed, by default
By default, every entry waits in the review queue until you confirm, edit, or reject it, nothing reaches Xero, QuickBooks, BTMS, or your Esoft export until you say so. The one exception is opt-in: auto-post lets entries at or above roughly 95% confidence post automatically once you turn it on, and everything else still waits for you regardless.
Quick answers
Yes. Pileform remembers each supplier, name variants, VAT ID, and how you've coded them before, and your categorisation rules build up as you confirm entries, so the review pile shrinks the more a supplier or a client repeats.
You can confirm it in bulk along with others, but the flag itself doesn't disappear on its own; a human decision, yours, is what moves a flagged row to posted. That's the point of flagging it in the first place.
Every entry keeps a posting-history audit trail of what suggested it, its confidence, and what action you took, so a mistake is traceable rather than silent. Correct it the same way you would any posting error in your ledger.
Still stuck? Email contact@pileform.com and a person replies within one business day.