1. Two states, never a guess
Every row comes back in one of two states: ready to post, or flagged for a quick look. Nothing is silently guessed or "fixed": every amount, VAT figure, and journal entry is worked out by deterministic code, the AI only transcribes text and suggests a category. When something doesn't reconcile, or a rate isn't printed on the document, the row is flagged so you can confirm it, it's never dropped and never quietly corrected.
2. What a flag means
Fields Pileform had to infer, like a rate, a date, or a supplier, render with a yellow tint, so you can see at a glance what was read directly versus worked out. Rows where the numbers don't reconcile, or a VAT check fails, render in red. An Adjustment column surfaces any small cash-rounding or reconciliation gap explicitly, rather than fudging a figure to force a balance, so the book always reconciles to the printed total.
3. Confirm, edit, or reject
In the review queue you confirm, edit, or reject each proposed journal entry, one at a time or in bulk, with a full history of what suggested it and what you did about it. Nothing posts to Xero or QuickBooks Online until you confirm it, unless you've turned on auto-posting for entries the system is highly confident about; everything else waits for you. See connecting Xero or QuickBooks Online for what happens after you confirm an entry.
4. It gets faster the more you use it
Pileform remembers each supplier, name variants, VAT ID, and how you've coded them before, so repeat suppliers increasingly code themselves. Your categorisation rules build up as you confirm entries, and the review pile shrinks over time. See the FAQ for more on how that learning works.
Still stuck? Email contact@pileform.com and a person replies within one business day.