Multi-currency
Four currencies do not have a total.
A quarter that crosses currencies has no single figure at the bottom, and any tool that prints one has either converted silently or added numbers that are not the same kind of thing. Pileform keeps every amount in the currency its document states, which means four subtotals and a space where the grand total is not.
The pile, as billed
Every amount in the currency its document printed.
One quarter of a Cyprus company’s costs. Nothing below has been converted, and nothing below is comparable to anything in another block.
EUR3 documents
- Alphamega€214.60
- CYTA€118.44
- Lidl€56.80
EUR subtotal€389.84
GBP2 documents
- Companies House£149.00
- UK courier£39.99
GBP subtotal£188.99
USD2 documents
- Ad platformUS$480.00
- US softwareUS$92.50
USD subtotalUS$572.50
CHF1 document
- Swiss courierCHF 76.20
CHF subtotalCHF 76.20
Grand total
There is not one. Adding a euro to a pound produces a number with no meaning, and converting at some rate this page picked would put a figure in your books that your bank statement will not agree with. If you need a reporting figure, your ledger applies your own rate, on your own date, on the way in.
Sample quarter.
The empty space is the product. Every tool that fills it has made a decision about your books without telling you.
Every currency, read as billed.
- Currencies kept, not flattened.
- A GBP invoice stays GBP; a USD receipt stays USD. Amounts reconcile to each document's printed totals in its own currency, so every figure in the workbook traces to the paper.
- Rounding in the open.
- Where net + VAT misses a printed total, cash rounding, currency rounding, odd cents, the gap appears in an explicit adjustment cell. Nothing is silently fudged to force a tie-up.
- Foreign services, reverse-charged.
- Foreign-currency service invoices are usually reverse-charge purchases too. They are flagged and routed through reverse-charge handling, ready for the output and input boxes of the return.
- 55 jurisdictions of VAT.
- UK VAT on a British invoice, German VAT on an EU acquisition, GST on an Australian receipt, read per line from what each document prints, never overridden, inference flagged.
- Eleven languages alongside.
- Currency diversity usually comes with language diversity. French, German, Italian, Spanish, Turkish, Russian, Arabic and more are read natively, with source phrasing preserved for audit.
Multi-currency questions, answered.
Documents are extracted in whatever currency they are billed in, EUR, GBP, USD and the other major currencies all flow through the same pipeline. The principle is fidelity to the document: the workbook shows what the paper says, in the currency it says it.
No, and that is deliberate. Conversion for the ledger is a posting-time decision involving your rate policy; baking a conversion into the extraction would hide the document's own figures. Pileform keeps the billed currency and reconciles to the document; the conversion happens where your accounting policy says it should.
Per document. A foreign invoice carrying its own country's VAT is recorded as printed (you generally cannot reclaim foreign VAT through the Cyprus return). A foreign service invoice without VAT in a B2B context is flagged as a reverse-charge candidate and routed accordingly. The decision is visible on the row, never silent.
Explicit cells that hold the difference when net + VAT does not exactly equal a document's printed total, from cash rounding, currency rounding, or odd cents. The workbook always reconciles, and the gap is auditable instead of being absorbed into the VAT figure.
UK invoices are read with UK VAT logic (20/5/0) as printed. For Cyprus buyers, UK purchases are now imports or third-country services rather than intra-community acquisitions, services typically fall under the reverse charge, and goods follow import VAT rules. Pileform flags the treatment per document for your review.
Keep them as billed.
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