VAT bookkeeping for Cyprus restaurants and hotels.
Hospitality sells at 9% and buys at every rate there is: food at 5% and 0%, alcohol at 19%, newspapers at 3%. Every delivery note is a mixed-rate puzzle. Pileform reads each line and applies the rate the document prints — so the books reconcile without anyone retyping invoices at midnight.
A restaurant's weekly wholesaler invoice mixes 0% basics, 5% foodstuffs, and 19% cleaning supplies on one page. The brewery invoice is all 19%. The fish supplier is 5%. Coding whole invoices by supplier instead of by line misstates input VAT in both directions — and the discrepancies surface at quarter end, when the margin for fixing them is gone.
Pileform applies the rate per line, yellow-flags anything it had to infer, and reconciles each invoice back to its printed total — including the 5¢ cash rounding.
A month of supplier paper, one drop.
Scan the month's delivery notes and supplier invoices into one PDF and drop it. Out comes one workbook per supplier — the wholesaler, the brewery, the laundry, the fishmonger — with VAT split per line and the source document embedded.
Every rate on the page, captured.
Cyprus hospitality purchasing spans all five rates — 19, 9, 5, 3, 0 — often on a single wholesaler invoice. The rate column is per line, and supplier VAT totals reconcile back to the printed control totals.
Bottled water · €18.40 · 5% above Detergent · €31.20 · 19% and Bread · €12.00 · 0% on the same delivery note, each at its own rate.The printed rate wins.
When the temporary zero-rated basket changes or a category moves, the printed rate on the invoice reflects the law on the day of supply. Pileform never overrides it — and yellow-flags rates it had to infer, so review time goes only where it should.
Greek suppliers, read natively.
Wholesaler invoices in Greek, ΦΠΑ summaries, mixed Greek-English line items — read line by line in the language the document uses, with source phrases preserved for audit.
Cash rounding, reconciled.
Cash-paid supplier receipts round to 5¢ at the till, so Net + VAT often misses the printed Total by a cent. The gap shows in an explicit Adjustment cell — the books balance without anyone fudging the VAT figure.
Built for the monthly pile.
A month of delivery notes is hundreds of pages. One drop, about 12 minutes for a typical 200-page batch, an email when the workbook is ready — and your evenings stay yours during quarter-close.
See a wholesaler invoice split per line.
The sample workbook on the features page shows a mixed-rate invoice with each line at its own rate, the flags, and the embedded source image.
Hospitality VAT questions, answered.
Restaurant and café meals (including takeaway) are 9%; alcoholic drinks served with them are 19%. A typical dinner bill carries both rates, and a hotel folio can carry three — room at 9%, mini-bar at 19%, newspaper at 3%. On the purchasing side the spread is even wider, which is why per-line handling matters.
Yes — that is the core of it. Each line carries its own rate as printed on the document, and the supplier's VAT totals reconcile back to the invoice's printed control total. A wholesaler invoice mixing 0%, 5% and 19% lines books correctly without manual re-keying.
Yes, natively. Greek is one of the 11 languages the extraction engine was tuned on — including ΦΠΑ phrasing like «συμπεριλαμβανομένου ΦΠΑ» that decides whether a total is gross or net. Mixed Greek-English invoices are read line by line with no language setting.
A typical 200-page batch processes in about 12 minutes; you get an email when the workbook is ready. What used to be a full day of keying becomes about twenty minutes of reviewing the yellow-flagged rows.
Confirmed entries post straight through — supplier invoices as Bills in Xero, journal entries in QuickBooks — with the per-line VAT carried over. Every workbook also exports to Excel and CSV, so the records are yours regardless of the ledger.
Drop a month of delivery notes.
Sign up free, no card. Run a real month through and see every rate land on its own line before you commit to anything.