1. Set up employees once
Employee records use full effective-dated employment terms, so a salary change or a role change preserves history rather than overwriting it; set an employee up once, and each run picks up their current terms automatically.
2. Draft, review, approve
A run moves from draft to review to approved, and there's one live run per company per period, so nothing runs twice for the same month by accident. Along the way, 13th-salary lines and proration for anyone who started or left mid-period are computed automatically, and a two-tier minimum-wage check flags anyone under threshold before you approve.
3. Approved means locked
Once a run is approved, its payslip lines are immutable. Find a mistake afterwards, and the fix is a reversing run, not a silent edit, so the record shows exactly what happened and when it was corrected, never a quietly changed number. See how gross-to-net pay is calculated for the math behind each line, or payslips and email delivery for what happens once a run is approved.
Still stuck? Email contact@pileform.com and a person replies within one business day.