AutoEntry alternative
Per-line VAT across jurisdictions, not a credit clock.
AutoEntry (by Sage) captures receipts and invoices on consumable credits reported to expire 90 days after purchase. Pileform is priced on the pages you process each month, computes VAT per line across 55 jurisdictions including reverse-charge, and hands back a workbook with the receipt embedded inside it as proof.
AutoEntry's Capture, Categorize, Publish model works well for straightforward UK and Sage-ecosystem receipts. But VAT is handled as a code mapped to Sage or your accounting platform, not computed per line, and since September 2025 purchased credits are reported to expire after 90 days, even on a paused account, which sits badly with seasonal or quarter-end volume.
Pileform is priced on the pages you actually process each month, with no credit clock, and computes the VAT rate per line, in up to 11 languages, before anything reaches your ledger.
Where Pileform differs
The VAT, the proof, and pages that don't expire.
We are not trying to out-integrate AutoEntry's Sage ecosystem. We are trying to get the VAT and the audit trail right.
Computed, never guessed, never silently balanced.
Every figure is calculated by deterministic code. When something will not reconcile, the row is yellow-flagged for your review; it is never quietly adjusted to force a balance.
Native, multi-jurisdiction, per-line VAT.
Cyprus 19/9/5/0 plus 55 jurisdictions, inclusive-vs-exclusive detection in up to 11 languages, reverse-charge, and a cash-rounding Adjustment column. AutoEntry's VAT handling is UK- and Sage-centric code-mapping.
The receipt lives inside the workbook.
Every row's source image is embedded as an Excel object, not an external attachment. AutoEntry's attachments have been reported to fail silently above roughly 2.5 to 3 MB, the Sage and Xero attachment limits.
Pages, not credits, and nothing expires.
You are billed for the pages you process each month, with any over-estimate refunded automatically. AutoEntry sells credit tiers reported to expire 90 days after purchase, following an across-the-board price increase in September 2025.
Up to 11 languages.
Each line description is kept in its source language for audit. AutoEntry's extraction is tuned for Western-language receipts.
Being fair about it
Where AutoEntry genuinely has the edge.
Choose AutoEntry if…
You are deep in the Sage ecosystem, need one of its eleven accounting-platform integrations beyond Xero and QuickBooks, want unlimited user seats and client slots on every plan, or your receipts are entirely UK and Western-language.
Choose Pileform if…
Your pile spans jurisdictions or languages beyond the UK, you want VAT computed per line including reverse-charge and cash-rounding, you want the receipt embedded inside a workbook you keep instead of an attachment that can fail to save, or your volume is seasonal and you do not want purchased credits to expire.
Side by side
Pileform vs. AutoEntry.
| Pileform | AutoEntry | |
|---|---|---|
| Best for | The quarter-end or period-end pile, arriving all at once | Continuous capture, credits metered per document and per statement page |
| Multi-page handling | Auto-splits a mixed PDF by supplier, no pre-processing | Also auto-detects multi-page items on upload, with Auto, Item-per-page, and Single-item modes |
| Output | A per-supplier .xlsx with the receipt embedded inside the workbook, plus posting to Xero or QuickBooks; no lock-in | Publishes into the ledger; standalone file export is PDF to CSV only, no deliverable workbook |
| VAT | Cyprus 19/9/5/0 plus 55 jurisdictions, per line, inclusive/exclusive in up to 11 languages, reverse-charge, cash-rounding Adjustment column | UK and Sage code-mapping |
| Audit proof | The source receipt is embedded inside the workbook; it cannot fail to attach | An external attachment, reported to fail silently above roughly 2.5 to 3 MB (the Sage and Xero limits) |
| Pricing | Named monthly plans with pages included and a flat per-page rate beyond that; any over-estimate refunded automatically; nothing expires | Consumable credit tiers reported to expire 90 days after purchase, even on a paused account, following a September 2025 price rise |
| Users and clients | Priced on pages processed, not seats | Unlimited users, clients, and storage on every plan, genuinely their strength for a large team |
| Integrations | Xero and QuickBooks, plus the workbook and CSV as a fallback | Eleven accounting platforms, the broadest list in this comparison |
We are not trying to match AutoEntry's Sage integration list. We are trying to get the VAT, the proof, and the pricing right for a pile that does not arrive on a schedule.
Switching from AutoEntry
What actually moves, and what doesn't.
AutoEntry publishes into your ledger rather than handing back a portable export beyond a plain PDF-to-CSV file, so there is no bulk data-migration path from AutoEntry into Pileform, and you would not need one. Bring the same original receipts, invoices, and statements, and Pileform processes them fresh. Whatever AutoEntry has already published to Sage, Xero, or QuickBooks stays exactly where it is; Pileform's posting is idempotent, so running both against the same ledger will not create duplicates. Any AutoEntry credits you have already purchased are a matter between you and Sage; check your account or their support for the specifics of your balance and cancellation terms.
Pileform vs. AutoEntry, fairly.
For jurisdictions and languages beyond the UK/Sage set, yes. AutoEntry is a capable, Sage-native capture tool for UK receipts on a credit-metered plan. Pileform computes VAT per line across 55 jurisdictions, in up to 11 languages, and hands back a workbook with the receipt embedded as proof, priced on the pages you process rather than credits you have to track.
No, and we want to be accurate here: AutoEntry auto-detects multi-page documents on upload, with Auto, Item-per-page, and Single-item modes. Pileform also auto-splits a mixed PDF by supplier with no manual pre-processing. On multi-page detection specifically, the two tools are comparable.
That is between you and Sage. We do not have visibility into your credit balance or their cancellation terms; check your account or their support for the specifics. What we can tell you is that Pileform has no credit system to manage: you are billed for the pages you actually process each month, and any over-estimate is refunded automatically.
Yes. Many practices keep AutoEntry for straightforward Sage-ecosystem clients and use Pileform for the pile that spans jurisdictions, languages, or a reverse-charge invoice. Both can post into the same Xero or QuickBooks account; Pileform's posting is idempotent, so it will not duplicate what AutoEntry has already published.
Try it on a pile with more than one VAT rate.
Sign up free, no card. Run the first batch on us and see the workbook, with the receipts embedded, before you commit to anything.